Amending a Prior Year STP Report


When using STP Creator, the current Payroll Year in the Data Set file and the linked MYOB® file must match - if not you will be prompted to change the Payroll Year in the Data Set file.


After you have changed the Payroll Year in both your MYOB file and your Data Set file, the need may arise to amend your final STP Report from a prior Payroll Year. For example you have already changed the Payroll Year in both your MYOB® file and your Data Set file to Payroll Year 2022, and then realised you have not Finalised your 2021 STP Reports.


As we recommend in the Help article on Starting a New Payroll Year it is good practice to keep a copy of your Data Set file as at 30 Jun for each year, just as you keep a backup of your MYOB® file at the end of each Payroll Year.


If you have a copy of your Data Set file as at the end of the last Payroll Year, use that file. If you don't see the instructions below.


In this example we will assume that part way through your current Payroll Year (2022), you realised you had forgotten to send a Final Indicator at the end of the last Payroll Year (2021) - the procedure would be the same for most other 'amendments'  - if unsure exactly what to do, contact Namich for guidance.


Step 1 Prepare your MYOB file


If you have rolled the Payroll Year to 2022 in your MYOB file, you can now send a Final Indicator for the previous FY using your current MYOB file, there is no need to restore a backup.


If however the amounts you need to report for the Prior Year have changed (a payroll error was made) you may need to restore and use your MYOB backup taken just before Payroll Year rollover. The MYOB file you use must have correct amounts for the relevant period. Update MYOB as required. (Discuss with your accountant or bookkeeper how to record the effects of this change in your current MYOB file)


To avoid file mixup, give this restored file a clear file name such as restored_ payroll_2021.myo.


Step 2 Prepare your Data Set file


Next, if you did not save a copy of your Data Set file as at 30 June 2021, make a copy of your current Data Set file and call it something like DataSetFile_Amend_Final_2021.dsf. Using a copy ensures your current Data Set file is not affected.


We recommend keeping a clearly labelled copy of your Data Set file as at each 30 June.


Step 3 Open and update Data Set file


Run STP Creator. On the Data Set Credentials screen, make a note of the location of your current Data Set file (as highlighted below)





Next click Cancel (as we need to open a different Data Set file). Click '1. Load Settings from Data Set file'  and then use Browse 1 to open the Data Set file as at 30 June 2021 or the copy you just created. Do not use your current Data Set file.


If simply adding a Final Indicator, you can use the current MYOB file.


If you need to use a restored MYOB file, use Browse 3 to link this Data Set file to your restored MYOB file in Payroll Year 2021.


If the licence file this Data Set is currently linked to has expired, use Browse 2 to link the Data Set file to your current Licence file.


Step 4 Check Payer Details are correct


On the Permanent Data Set screen, click Payer and check all of the details including the ABN are correct.


Step 5 Load Payroll Data


On the Main screen click '2. Load Payroll Data'  -  then tick as shown below:



Enter the MYOB Password (if any) and click OK.


On the next screen select the Payroll Year you need to report for, as shown below:



Step 6 Check Payees > Payees


If you are using a copy of your Data Set file as at 30 June last year, there is usually no need to Check Payees.


If however you are using a copy of your current Data Set file ensure that all Payees (and only those) originally included in the Pay or Update event lodged previously are set as

included in this STP Report. For example, if an employee originally included in STP as at 30 June 2021 is now terminated and excluded, include them, or if new employees who started after 30 June 2021 are included and should be excluded, exclude them. Refer to the Single Touch Portal Summary of the original Pay or Update Event under History if in doubt.



Step 7 Set Reporting Period


Complete this screen as follows:



Step 8 Assemble Final STP Report Data


Complete '6. View and Lodge STP Report' check Data is as it was for the original Pay/Update Event (or as it should be if correcting amounts). Set Final Indicator to TRUE for all Payees.

Lodge this Update Event. This will correctly Finalise the 2021 year. Once Successfully Lodged, close Lodge screen, click Save Image File and then close the Final STP Report Data Screen and return to Main Screen.


That's it.


Retain this copy of the Data Set file (clearly labelled as final for 2021).


Note: Next time you run STP Creator it will prompt you to log into the most recently used Data Set file - click Cancel and then from the Permanent Data Set screen, click Browse 1 and navigate to and select your current Data Set file.




Extra Assistance Required

As with any STP Creator issues, if you are having difficulty resolving, send us an email with the details (including screenshots). We will provide guidance via email as soon as we can. Alternatively if you would like someone to connect remotely to resolve the issue, we have a HelpMe! service - see link under Extras on our Purchase Page here - a fee applies.