More Payroll Categories in this MYOB® file than currently in this Data Set file

Basic Principles

• When a Data Set file is created, it is linked to a specific MYOB® company file. This Data Set file can only be linked to that original MYOB® company file, or a copy thereof. It cannot be linked to a different company file as Payee IDs and Cat ID's will be different in different files.
• If a Payroll Category (based on Cat ID) exists in the linked MYOB® company file, it must also exist in the Data Set file. The number in both must match. Do not delete a Payroll Category from the Data Set file just because you don't use it.
• If a Payee (based on Payee ID) exists in the linked MYOB® company file, it must also exist in the Data Set file. The number in both must match. Do not delete a Payee from the Data Set file just because you no longer pay them.

When you load data from a linked MYOB® company file, you may see this message:

The number of Payroll Categories in your MYOB® and the number in the Data Set file must match. These are not automatically updated.

If you have added one or more Payroll Categories in your MYOB® file since you last used this Data Set file, before proceeding, from the Permanent Data Set screen select  '3. Map Payroll Categories'.

Then click 'Update from Company File' - STP Creator will update the Payroll Category Table by adding the new Payroll Category. The new Payroll Category should also be mapped to a STP Field and for BAS - W1 W2 purposes.

Deleted Payroll Categories

This message can also occur if you have deleted Payroll Categories from your Data Set file. You CANNOT delete payroll categories from the Data Set file. If the payroll category is in your MYOB® file, it MUST also be in the Data Set file. Even if you no longer use these Payroll Categories, they must not be deleted. If you did delete Payroll Categories, from the Permanent Data Set screen select  '3. Map Payroll Categories'.

Then click 'Update from Company File' - STP Creator will update the Payroll Category Table adding the Payroll Categories back into the Data Set file.

Click Ok to close the Payroll Category Mapping screen.

Less Payroll Categories in this MYOB® file than currently in this Data Set file

You may see this message if you have deleted one or more Payroll Categories from your MYOB® file since you last used this Data Set file. The number of Payroll Categories in your MYOB® and the number in the Data Set file must match. These are not automatically updated.

To update the Data set file, from the Permanent Data Set screen select  '3. Map Payroll Categories'.

Then click 'Update from Company File' - STP Creator will update the Payroll Category Mapping Table based on the MYOB® file. It will then check all Payroll Categories in the table are also in the MYOB® file.

If the STP Creator detects a Payroll Category that is not in the MYOB file, you will see a message similar to that below. Make a note of the Cat ID. If you see more than one message, make a note of all Cat ID's.

Next tick the relevant Cat ID's and then click Delete. You will see an alert as per image below.

Click Yes.

Click Ok to close the Payroll Category Mapping screen and update the Data Set file.